Privacy policy

PREAMBLE

KARATE-GI® enseigne de la société KARATE-GI SAS is committed to ensuring that the collection and processing of your data is carried out lawfully, fairly and transparently, in accordance with the General Data Protection Regulation (RGPD) and Law No. 78-17 of January 6, 1978 relating to information technology, files and freedoms.

ARTICLE 1: DEFINITIONS

The Site: The entire site, Internet pages and online services offered by Karate-Gi®, which operates the site accessible from the following URL address: https: //karate-gi.fr

Cookies: A cookie is a piece of information deposited on an Internet user’s hard disk by the server of the site he or she is visiting. It contains several pieces of information: the name of the server that placed it, a unique identifier number, and possibly an expiry date. This information is sometimes stored on the computer in a simple text file, which a server accesses to read and record information.

Personal data: Any information relating to a natural person who is identified or can be identified, directly or indirectly, by reference to an identification number or to one or more elements that are specific to that person. For example, the User’s e-mail address.

The Publisher: The individual or legal entity that publishes the online public communication services, i.e.: KARATE-GI SAS à capital variable, au capital de 158000€, immatriculée au Registre du Commerce et des Sociétés sous le numéro 818 236 424 00011 RCS CHAUMONT (FRANCE) dont le siège social est situé 3 Grande Rue de Sous Mur, 52200 LANGRES, FRANCE représentée par son représentant légal sis ès qualité auditor à ledit siège.

The User: The person using the Site and the services of KARATE-GI®.

RGPD: General Regulation on the Protection of Personal Data applicable from May 25, 2018.

Processing of personal data: any operation or set of operations concerning such data, regardless of the process used (collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, communication by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction, etc.).

ARTICLE 2: PROTECTION OF PERSONAL DATA

In accordance with the French Data Protection Act of January 6, 1978 and the General Data Protection Regulation 2016/679 (RGPD), information concerning you is intended for KARATE-GI, the data controller. You have the right to access, rectify and delete data concerning you (details in article 7). If you are subscribed to one of our email communication lists, we inform you that we record statistics on the emails you receive, for a period of 3 years.

By using this site published and put online by KARATE-GI SAS, you are accessing content protected by law, in particular by the provisions of the French Intellectual Property Code. The publisher authorizes only strictly personal use of the data, information or content you access, limited to temporary storage on your computer for display on a single screen and reproduction, in a single copy, for backup or printing on paper. Any other use is subject to our express prior authorization. By continuing to visit our site you agree to abide by the above restrictions.

The KARATE-GI website is not intended for minors. We do not knowingly collect or process personal data relating to minors. In the event that we become aware of the collection of personal data from minors without the prior authorization of the holder of parental authority, we will take the appropriate measures to delete such personal data from our servers.

ARTICLE 3: DATA CONTROLLER

The person responsible for processing the personal data referred to herein is Bruno Bandelier, founder and manager of KARATE-GI, a société par action simplifiée (SAS) with variable capital and share capital of €158,000, registered with the Registre du Commerce et des Sociétés under number 818 236 424 00011 RCS CHAUMONT (FRANCE), whose registered office is located at 3 Grande Rue de Sous Mur, 52200 LANGRES, FRANCE.

ARTICLE 4: TYPE OF DATA COLLECTED

User rights and information

KARATE-GI hereby clearly informs you about the processing of personal data that it implements in the context of its activity, how the data is collected, used and protected.

Any User has the right to ask the data controller, i.e. Bruno Bandelier :

• Access to personal data provided ;
• Rectification or deletion ;
• A limitation of the processing relating to his person ;
• To object to processing;
• Data portability;
• File a complaint with the CNIL.

Subcontracting

KARATE-GI undertakes to ensure that any subcontractor provides sufficient contractual guarantees regarding the implementation of appropriate technical and organizational measures, so that the processing meets the requirements of the European Data Protection Regulation.

KARATE-GI may use one or more subcontractors to carry out specific processing activities which will be subject to the terms of this Policy.

Any subcontractor will not be authorized to use a subcontractor without the prior written authorization of KARATE-GI (see list of data recipients in Article 6).

Data collected on the site

When you create an account or place an order on this site, the following data is collected and processed: first name, last name, company name if applicable, country, postal address, telephone number, e-mail address.

When using our services, the following data is collected and processed: connection and navigation data, order history, complaints, incidents, subscription information and correspondence on our site.

Some data is collected automatically as a result of your actions on the site (see the paragraph on cookies in article 8).

Concerning the collection of identity data

Registration and identification required for all orders.

All orders on the Site require prior registration and identification. Your personal data (surname, first name, postal address, e-mail) are used to fulfil our legal obligations resulting from the delivery of products and/or services as provided for in the order. You will not provide false nominative information or create an account for another person without their authorization. Your contact details must always be accurate and up to date.

Terminal data collection

Collection of profiling and technical data for service provision purposes

Some of your device’s technical data is automatically collected by the Site. This information includes in particular your IP address, Internet access provider, hardware configuration, software configuration, browser type and language… The collection of this data is necessary for the provision of services. We also offer a personalized experience using the principle of automated decision-making.

Technical data collection for commercial and statistical purposes

Your device’s technical data is automatically collected and recorded by the Site for advertising, commercial and statistical purposes. This information helps us to personalize and continually improve your experience on our Site. We do not collect or store any personal data (surname, first name, address, etc.) that may be linked to technical data.

ARTICLE 5: PURPOSES OF PROCESSING

The main purpose of collecting your personal data is to provide you with a safe, optimal, efficient and personalized experience. To this end, you agree that we may use your personal data to:

• To provide and facilitate the operation of our services, including carrying out checks on you in order to do so;
• Resolve any problems in order to improve the use of our site and our services;
• Personalize, evaluate and improve our services, content and documentation;
• Analyze the volume and history of your use of our services;
• Inform you about our services and those of our partner companies;
• Prevent, detect and investigate any potentially prohibited and illegal activities or activities contrary to good practice, and ensure compliance with our terms and conditions of use, sales and privacy policy;
• Meet our legal and regulatory obligations.

For customers who have registered directly on the site, we process their data for the purpose of fulfilling the sales or service contract. For our newsletters and marketing material, we process your personal data on the basis of the explicit consent you have given for this purpose.

Newsletter and email marketing

Subscribing to the newsletter allows you to receive Karate-related advice, by sending information and/or promotional emails about products or services (our own, or those of our partners if we consider that they are of high quality and can be of use to you).

You must provide your first name and email address to register. Your email address will never be sold or shared with anyone. An unsubscribe link is included in every newsletter and marketing email you receive.

For those of you who have explicitly chosen to receive our newsletter, you can easily unsubscribe by following the unsubscribe links included in each of these emails.

E-mails are technically processed directly from the KARATE-GI.fr site or with SG AUTOREPONDEUR managed by the French company HaiSoft, or with Sendinblue managed by the French company Sendinblue. These 2 companies take care of the technical side of sending emails and hosting your data (first name, email, IP address, etc.).

Testimonials

KARATE-GI can publish on its website a list of Customers & Testimonials including information on the name, first name, a photo of our customers and their titles.

KARATE-GI undertakes to obtain the authorization of each customer before publishing any testimonial on the site. If you wish to be removed from the list, please contact us by clicking on this link and we will remove your information as soon as possible.

ARTICLE 6: DATA RECIPIENTS

The personal data collected on the site are intended for its own use by KARATE-GI and may be transmitted to subcontractors that KARATE-GI may use in the performance of its services.

KARATE-GI ensures compliance with data protection requirements for all its subcontracting companies. KARATE-GI does NOT sell or rent your personal data to third parties for marketing purposes.

Furthermore, KARATE-GI does not disclose your personal data to third parties, unless :

• you (or your account administrator acting on your behalf) request or authorize disclosure;
• disclosure is required to process transactions or provide services you have requested (e.g., for the purposes of verifying your good shipping practices or as part of purchasing card processing with credit card companies);
• KARATE-GI is compelled to do so by a governmental authority or regulatory body, in the event of a judicial requisition, subpoena or other similar governmental or judicial requirement, or to establish or defend a legal claim;
• or the third party acts as an agent or subcontractor of KARATE-GI in the performance of the services (for example, KARATE-GI uses the services of a telecommunications company).

Currently, data recipients can be :

• EasyHoster: Site host.
• DOUGS: Bookkeeping operations.
• SG-Autorepondeur: Commercial relations operations by email, sms or post.
• Shopimind: Business relations operations by email, sms or post.
• Facebook : Ads management.
• Google : Advertising and customer review management
• Customer Reviews: Managing customer reviews
• Trusted Shops: Customer review management
• Paypal : Payment management.
• Stripe: Payment management.
• Payplug: Payment management.
• ALMA: Multi-installment or deferred payment management
• Mondial Relay: Transport and delivery of orders
• La Poste: Transport and delivery of orders
• Chronopost: Transport and delivery of orders
• SendCloud: Shipping management
• Other possible carriers (UPS, GLS, DHL, Fedex, etc.) : Transport and delivery of orders
• Our suppliers: For deliveries direct from our suppliers, we provide them with the data required for delivery (postal address, e-mail and telephone).

ARTICLE 7: RIGHT OF ACCESS, RECTIFICATION AND DELETION.

In accordance with the French Data Protection Act and the General Data Protection Regulation 2016/679 (RGPD), you have the right to access, rectify and delete your personal data, which you can exercise by contacting the KARATE-GI® team on the contact page : https://karate-gi.fr/contact/

Your requests will be processed within 30 days. We may request that your request be accompanied by a photocopy of proof of identity or authority. You can also modify your personal data yourself at any time by logging in to your account.

ARTICLE 8: USE OF COOKIES

Cookie retention period

In accordance with CNIL recommendations, cookies are kept for a maximum of 13 months after they are first stored on the User’s terminal, as is the period of validity of the User’s consent to the use of these cookies. The lifetime of cookies is not extended with each visit. The User’s consent must therefore be renewed at the end of this period.

Purpose of cookies

Cookies may be used for statistical purposes, in particular to optimize services rendered to the User, based on the processing of information concerning access frequency, page personalization, operations carried out and information consulted.

You are informed that KARATE-GI may place cookies on your terminal. The cookie records information about your browsing on the service (the pages you have visited, the date and time of your visit, etc.) which we can read during your subsequent visits.

The cookie will enable KARATE-GI, for the duration of the cookie’s validity or recording, to identify your computer on future visits.

KARATE-GI’s partners, service providers and third-party companies may also place cookies on your computer (such as Google or Facebook advertising cookies), subject to your choices. There are two main categories of cookies:

• Technical” or “Operational” cookies. These cookies are essential for browsing our site, and in particular for the proper execution of the order process. Operational cookies cannot be deactivated, as we use them to provide you with our services.
• Optional” or “Marketing” cookies. These cookies are not essential to navigation on our site, but may, for example, enable you to: facilitate your searches, optimize your user experience, and for us to: better target your expectations, improve our offer, or optimize the operation of our site.

This information is stored on your computer for a maximum of one year. Only the issuer of a cookie is likely to read or modify the information contained in this cookie. No cookie allows us to identify your marital status.

The User’s right to refuse cookies, deactivation of which will result in a degraded service.

You acknowledge that you have been informed that the Publisher may use cookies, and authorize it to do so. If you do not wish cookies to be used on your terminal, most browsers allow you to disable cookies via the settings options. You can prevent cookies from being saved by configuring your browser as follows:

• For Chrome :
  1. On your computer, open Chrome.
  2. In the top right-hand corner, click on More .
  3. Click on More tools Clear browsing data.
  4. At the top of the page, choose a period. …
  5. Check the boxes opposite “Cookies and site data” and “Images and cached files”.
  6. Click on Clear data.

• For Mozilla Firefox :
  1. Select the “Tools” menu, then “Options”.
  2. Click on the “Privacy” icon
  3. Find the “Cookie” menu and select the options you require
     
     
• For Microsoft Internet Explorer :
  1. Select the “Tools” menu, then “Internet Options”.
  2. Click on the “Confidentiality” tab
  3. Use the cursor to select the desired level.
     
     
• For Edge :
  1. Go to Settings
  2. Under Delete browsing data, select Choose items to delete.
  3. Check the boxes next to each type of data you wish to delete, then select Delete.
     
     
• For Opera :
  1. Choose “File” > “Preferences” menu
  2. Privacy

Please note: If you choose to refuse the storage of cookies on your computer or if you delete the cookies stored on your computer, we decline all responsibility for the consequences linked to the degraded operation of our services resulting from the impossibility for us to store or consult the cookies necessary for their operation and which you would have refused or deleted.

Possible association of cookies with personal data to enable service operation

KARATE-GI may collect browsing information through the use of cookies.

Changing your cookie settings

You can change your cookie settings on this site at any time by clicking on the white space at the bottom of the site and then on “Cookies Preference”.

ARTICLE 9: THIRD-PARTY DATA

In the course of using our services, you may be asked to provide us with third-party data, such as the delivery address of a third party. This data will be collected and processed in the same way as your own data, in accordance with this privacy policy.

Under no circumstances will KARATE-GI sell, share or rent your data to third parties, nor use it for purposes other than those set out herein. We will use the information in your data for legal requirements, billing purposes and to provide you with customer support.

ARTICLE 10: DATA RETENTION

General

KARATE-GI collects and retains your personal data for the purposes of fulfilling its contractual obligations as well as information on how and how often you use our services.

Personal data is kept only as long as is necessary to achieve the purpose for which it was collected.

Retention period for personal data

Data retention for the duration of the contractual relationship

In accordance with article 6-5° of French law no. 78-17 of January 6, 1978 on data processing, data files and individual liberties, personal data that is the subject of processing is not kept beyond the time required to fulfill the obligations defined when the contract was signed, or the predefined duration of the contractual relationship.

Deleting data after account deletion

Data purging procedures are in place to ensure that data is effectively deleted as soon as the retention or archiving period required to fulfill the specified or imposed purposes has been reached. In accordance with the French Data Protection Act no. 78-17 of January 6, 1978, you also have the right to delete your data, which you may exercise at any time by contacting KARATE-GI™.

Data deletion after 3 years of inactivity

For security reasons, if you have not logged in to the Site or engaged in active behavior (clicked on a link) for a period of three years, you will receive an e-mail inviting you to log in as soon as possible, failing which your data will be deleted from our databases.

ARTICLE 11: DATA STORAGE AND TRANSFER

The hosting servers on which KARATE-GI processes and stores the databases are located exclusively within the European Union or in Switzerland.

KARATE-GI undertakes to inform you immediately, insofar as we are legally authorized to do so, in the event of a request from an administrative or judicial authority relating to your data.

ARTICLE 12: SAFETY

As part of its services, KARATE-GI attaches the utmost importance to the security and integrity of its customers’ personal data. Thus, and in accordance with the RGPD, KARATE-GI undertakes to take all useful precautions to preserve the security of data and in particular to protect it against any accidental or illicit destruction, accidental loss, alteration, unauthorized distribution or access, as well as against any other form of illicit processing or communication to unauthorized persons.

To this end, KARATE-GI implements industry-standard security measures to protect personal data from unauthorized disclosure. Using encryption methods recommended by the digital industry, KARATE-GI takes the necessary steps to protect payment and credit card information. Furthermore, in order to prevent unauthorized access and to ensure the accuracy and proper use of data, KARATE-GI has put in place appropriate electronic, physical and managerial procedures to safeguard and preserve the data collected through its services.

Even so, no one can consider themselves completely safe from a hacker attack. This is why, in the event of a security breach, KARATE-GI undertakes to inform you as soon as possible and to do its utmost to take all possible measures to neutralize the intrusion and minimize its impact. Should you suffer damage as a result of the exploitation of a security vulnerability by a third party, KARATE-GI undertakes to provide you with all necessary assistance to enable you to assert your rights. Please bear in mind that any user, customer or hacker discovering and exploiting a security vulnerability may be subject to criminal sanctions, and that KARATE-GI will take all measures, including filing a complaint and/or taking legal action, to protect the data and rights of its users and itself and to limit the impact as far as possible.

In line with CNIL recommendations on password security, your account password must contain at least 8 characters, 1 digit, 1 number and 1 special character.

Informing the User in the event of a security breach

We undertake to implement all appropriate technical and organizational measures using physical and logistical security measures in order to guarantee a level of security appropriate to the risks of accidental, unauthorized or illegal access, disclosure, alteration, loss or destruction of your personal data.

In the event that we become aware of unlawful access to your personal data stored on our servers or those of our service providers, or of unauthorized access resulting in the risks identified above, we undertake to :

• Notify you of the incident as soon as possible if required by law;
• Examine the causes of the incident;
• Take reasonable steps to mitigate any adverse effects and damages that may result from the incident.

Limitation of liability

Under no circumstances may the undertakings set out in the point above concerning notification in the event of a security breach be assimilated to any admission of fault or responsibility for the occurrence of the incident in question.

ARTICLE 13: LIABILITY AND WARRANTIES

General

Except in the case of force majeure, KARATE-GI guarantees to the User the proper performance of its services in accordance with this agreement. The compensation possibly due by KARATE-GI to the User or to a third party, because of the engagement of the responsibility of KARATE-GI, its subsidiaries or its partners, with regard to the execution of the present will not be able to exceed the price paid by the User in return for one or several services at the origin of the aforementioned responsibility.

Responsibility of the User

The User is solely responsible for the data he or she provides in connection with the performance of this Agreement. The User may be held liable for failure to comply with KARATE-GI’s General Terms and Conditions, confidentiality and anti-spam policies, or with any legal or regulatory provision or provision resulting from an applicable international convention.

The User indemnifies KARATE-GI against all claims, damages and actions of third parties resulting from a breach by the User of the General Terms and Conditions, KARATE-GI’s privacy and anti-spam policies or any applicable legal, regulatory or international treaty provision.

ARTICLE 14: DATA PORTABILITY

KARATE-GI undertakes to offer you the possibility of having all your personal data returned to you on request. In this way, the User is guaranteed greater control over his or her data, and retains the possibility of reusing it.

ARTICLE 15: ACCOUNT DELETION

Account deletion on request

The User may delete his or her Account at any time, by simple request to KARATE-GI or by using the Account deletion menu in the Account settings.

Account deletion in the event of a breach of the Privacy Policy

If you violate any provision(s) of this Agreement or any other document incorporated herein by reference, Publisher reserves the right to terminate or restrict, without notice and at its sole discretion, your use of and access to the Services, your account and all Sites.

ARTICLE 16: TRANSFER OF DATA TO COUNTRIES WITH AN EQUIVALENT LEVEL OF PROTECTION

KARATE-GI is committed to complying with applicable regulations on data transfers, even though KARATE-GI does not currently transfer data to foreign countries for almost all of its processing. Where necessary to provide our services, this is done as follows:

• KARATE-GI transfers the personal data of its Users to countries recognized as offering an equivalent level of protection.
• KARATE-GI transfers the personal data of its Users outside countries recognized by the CNIL as having a sufficient level of protection: In addition, KARATE-GI has obtained authorization from the CNIL to proceed with this transfer.
• KARATE-GI transfers the personal data of its Users to recipients that can present sufficient guarantees of RGPD compliance.
• KARATE-GI only transfers the personal data of its Users insofar as this is strictly necessary for the purpose of the processing concerned.

At present, the only treatments concerned by this provision are :

• The purchase of products or services offered by KARATE-GI to the user who has decided to pay via Paypal. Only the following data is transferred: CUSTOMER ID, e-mail address, postal address, purchase amount, product designation.
• The purchase of products or services offered by KARATE-GI to users who have chosen to pay by credit card or SEPA via Stripe. Only the following data is transferred: CUSTOMER ID, postal address, e-mail address, purchase amount, product designation.
• The management of ethical and personalized commercial relations through advertising powered by Facebook via the “Personalized Audience” feature offered by Facebook. The email address is the only data transferred to enable Facebook to identify its users and build up an audience.
• Ethical and personalized commercial relationship management through advertising powered by Google or its partners via Google Adwords. Data is collected using Google advertising cookies.

• • You can deactivate Google Analytics advertising features, including via ad settings, mobile application ad settings or any other available means such as, for example, via the NAI (Network Advertising Initiative) deactivation page. You can also deactivate Google Analytics advertising features by installing the Google Analytics deactivation add-on for the Web.

For a list of countries with a sufficient level of legal protection : CNIL – Data protection around the world

ARTICLE 17: MODIFICATION OF THE PRIVACY POLICY

KARATE-GI reserves the right to modify this Privacy Policy at any time, in particular in accordance with changes to applicable laws and regulations. You will be notified of any such changes via our website or by email, if possible at least thirty (30) days before they come into effect. We recommend that you check these rules from time to time to keep up to date with our procedures and rules concerning your personal information.

In the event of modification of this policy, KARATE-GI undertakes not to lower the level of confidentiality substantially without the prior information of the persons concerned.

ARTICLE 18: APPLICABLE LAW AND LANGUAGE

This Privacy Policy is governed by French law. It is written in French. Should they be translated into one or more languages, only the French text will be deemed authentic in the event of a dispute. The nullity of a clause does not entail the nullity of the Privacy Policy. The temporary or permanent non-application of one or more clauses of this Policy by KARATE-GI shall not constitute a waiver by KARATE-GI of the other clauses of this Policy, which shall remain in full force and effect.

ARTICLE 19: DISPUTES AND JURISDICTION

Any dispute to which the privacy policy may give rise, in particular concerning its validity, interpretation and execution, their consequences and their aftermath, shall be submitted to the competent courts within the jurisdiction of the town of Chaumont (52).

ARTICLE 20: CONTACT

Any questions regarding KARATE-GI’s Privacy Policy can be addressed by clicking on this link or by sending a letter to the following address: